Ashland Specialty Ingredients, GP

Business Support / Administrative Assistant

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving? Then we’d like to meet you and bet you’d like to meet us.

Ashland has an exciting opportunity for a Business Support Associate—Administrative Assistant to join our Ashland Specialty Ingredients’ AquariusTM Film Coatings business at our Wilmington, Delaware plant. This is a very visible, significant role within the Company. The position will report to the Plant Manager.

The responsibilities of the position include, but are not limited to, the following:

• Maintain compliance with all health, safety, and environmental procedures and guidelines.


• Provide administrative support to site personnel


• Track and approve weekly timesheets


• Track Quality documents, review due dates, write and revise standard operating procedures


• Maintain limited access document storage for batch records and quality records, including disposal.


• Maintain training records and equipment life cycle files


• Initiate onboarding or transfer from temp to permanent (a-number, computer access), I-9 form


• Coordinate uniform rentals


• Purchase rubber boots, respirator, and guide how to acquire safety shoes and safety glasses (if needed)


• Access with computer sign-on and benefits


• Liaison with HR and IT for new hires and for non-routine plant issues


• Maintain routine indirect production supplies


• Maintain office supply inventory


• Coordinate vendor visits


• Support Bridgewater Facilities Group


• Back-up to Wilmington Facilities Group administrative personnel


• Create annual blanket purchase orders


• Create check requests for regulatory agencies and other vendors as required


• Create necessary purchase orders and process invoices (review for accuracy)


• Provide data for month-end close


• Provide monthly production and employee hours


• Coordinate safety group meetings – track safety training


• Reconcile issues with Cintas


• SAP Material transactions:


• Issue and track work orders as required


• Close-out Capital projects


• Other duties as assigned

In order to be qualified for this role, you must possess the following:

• 3+ years of administrative support experience.


• Competency in the use of common computer software packages.


• Attentive to detail, good planning & organizational skills.


• Demonstrates good interpersonal, communication, and presentation skills.


• Work independently.

The following skill sets are preferred by the business unit:

• Associate's degree in an administrative/business background.


• Ability to interface well with employees involved in manufacturing, quality control, and site Leadership Team members.


• Understanding SAP transactions, purchasing, delivery processor, and receiving processor roles is preferred.


• An understanding of the requirements of cGMP and their application.

Must be authorized to work in the US.

Third-party recruiters and agencies (“Agency”) should not contact employees of Ashland or its subsidiaries directly. Any resumes sent by an Agency to a hiring manager, recruiter or submitted to Ashland’s career portal are considered unsolicited and property of Ashland. Ashland will not pay a fee for any placement resulting from the receipt of an unsolicited resume, unless the Agency has a signed contract with Ashland’s Human Resources/Procurement department in advance of submitting a candidate for consideration. Verbal and written approvals will not be considered a valid contract for service.

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer.
 
At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do.
 
Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty.
 
Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit.

Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. NOTE:  We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.