is accepting applications for the following position:
Account Clerk III
Accounts Payable
Campus: Moore County
Position number: B99800
Salary: $32,468 - $35,000
Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.
General Function:
Supports the purchasing and contracting activities of the college. Effectively, correctly and timely applies accounting principles to the maintenance of fiscal records and performing related work as required.
Minimum Qualifications:
High school diploma or equivalent and successful completion of a six (6) semester hour sequence of post-secondary level Accounting at a regionally accredited institution. Experience in increasingly responsible office work involving application of accounting principles and use of technology in support of Accounts Payable functions may be substituted for the required post-secondary education on a year for year basis.
Preferred Qualifications:
Associates Degree in Business, Accounting, or related field that includes a six (6) semester hour sequence of post-secondary level Accounting with a grade of C or better earned from a regionally accredited institution. Three (3) years of full-time accounts payable experience within an institutional business office and/or State Education Agency office; One (1) year of experience with the Banner Software System.
Major Duties and Responsibilities:
Reviews all requisitions for proper accounting codes, necessary required documents and compliance with purchasing policies. Serves as contact person for departments and vendors concerning any problems with requisitions, purchase orders and/or invoices and also initiates this contact if necessary. Matches invoices to purchase orders. Enters data into accounts payable system for payment after verifying mathematical accuracy and all procedures have been completed.
Responsible for printing all purchase orders. Generates a check edit listing from the accounts payable system and verifies information to source documents prior to the printing of checks. Assists with the reconciliation of open purchase orders to the Banner Software report of encumbrances. Assists with the review of outstanding checks to determine what course of action should be taken with each individual check. Responsible for cancelling checks in system. Determines which vendors receive 1099's for tax purposes, prepares 1099's at end of year, and distributes according to federal regulations.
Support and assist the Purchasing and Contracts Coordinator with the bid process assists in facilitating the DocuSign process for contracts, maintains spreadsheets, files and other records for contract and purchasing office, facilitates the setup of new vendors and customer accounts. Assist with compiling, preparing and submission of annual TBR reports, proper documentation of capital & sensitive minor assets, and year end closing process.
Serves as backup for Purchasing/Contracts Specialist with purchasing inquires and approvals when necessary; serves as backup assisting employees with Banner Finance Self-Service and monthly reconciliations of accounts and provides training when necessary; assists with end of fiscal year data collection for encumbrances and accounts payable and assures that they are properly recorded in the financial records prior to preparation of financial statements.
Assists with review of procurement card activity ensuring that purchases are made according to established purchasing policy and adequate approvals exist prior to recording expenditures; Assists with scanning required documents into the Banner system.
Responsible for daily remote banking deposits, data entry and scanning of all journal vouchers for MSCC and the Foundation.
Other duties as assigned.
Knowledge, Skills and Abilities:
Strong computer skills, including but not limited to Ellucian Banner Finance, SciQuest, word processing, spreadsheets, e-mail, database, and internet.
Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
Knowledge of confidentiality statutes and policies as they apply to financial transactions involving students, staff and vendors including but not limited to FERPA, Financial Aid program requirements and employment.
Ability to establish and maintain effective professional relationships with students, colleagues and other stakeholders.
Knowledge of customer service principles and practices and the ability to effectively apply them in the higher education environment.
To ensure consideration, interested applicants must submit an application and resume online with application submission.
Motlow College is an EEO/AA/Title VI/Title IX/Sections 504/ADA Employer
Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.
