Job Description:

Demonstrates proficient and comprehensive knowledge of defined skill areas/applications to integrate fundamental elements from other specialties into educational programs or initiatives. Applies knowledge of principles, practices, and procedures of a particular field of specialization to complete difficult assignments. Typically works with minimal supervision on difficult assignments, conferring with manager on unusual matters.

Duties:

• Provides program planning and coordination to ensure quality programs.


• Reviews and processes enrollment for courses/programs.


• Coordinates instructors/presenters for courses.


• Coordinates and collaborates with appropriate University offices to ensure timely publication and dissemination of materials or information, as well as resolve issues as they arise.


• Makes recommendations on changes/additions to both policies and portfolio of offerings based on customer feedback, evaluations, historical data, and systems capabilities.


• Designs layout and format of project-related documents, brochures, reports, and conference/meeting materials.


• Creates and updates web pages. Formats documents and text for website.


• Assists in delivering training, programs, and courses.


• Participates in campus and college committees, at community events, meetings, and affiliated activities. May represent unit at internal and external meetings with stakeholders.


• Creates reports and program documentation.


• Performs various duties as needed to successfully fulfill the function of the position.


• Assist in the development of academic programs and workshops to support the academic needs of all students.  


• Provide students with individual assessment and counseling to identify individual learning patterns with emphasis on test anxiety, test-taking skills, time management, organizational skills, learning styles, critical reasoning and preparation for licensure (USMLE Step 1 and Step 2 CK) examinations.

This is a grant funded position; funding is through a multiyear grant with funding each year conditional upon availability of funds and progress. OUHSC employees appointed to positions funded in part or in whole by a grant are expected to use all earned paid leave during the specified period of their appointment. The maximum amount of accrued but unused leave that will be paid out at the termination of employment is 40 hours. Salary is determined by amount of funding available in the grant budget and in alignment with institutional equity.

Required Education: Bachelor's Degree in business, education, health, or related field, AND:

• 12 months of administrative or program coordination experience.

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree. 

Skills:

• Effective verbal and written communication skills


• Ability to communicate well and build rapport quickly with students, faculty, and staff


• Composition and proofreading skills


• Computer skills, including proficiency in navigating and maintaining databases


• Detail oriented for accuracy of data and information


• Highly organized and ability to handle multiple projects and deadlines


• Ability to read and interpret policy as well as State and Federal regulations


• Experience conducting educational workshops, seminars, and small group sessions.


• Demonstrated analytical and organizational skills


• Solution-oriented approach to sensitive problems, including flexibility to meeting the various needs of students


• Ability to develop and maintain collaborative and productive relationships


• Proficient in Microsoft Office (Word, Outlook, Excel and PowerPoint)

Advertised Physical Requirements:

• 
  Physical: Prolonged periods of sitting at a desk and working on a computer. Ability to engage in repetitive motion. Communicate effectively.


• 
  Environmental: Standard Office Environment  

Departmental Preferences:

• Master's degree or higher related to education, higher education, educational psychology, or closely related field, or commensurate qualifying experiences.


• Experience in academic support/learning theory for professional students.


• Experience in medical or health sciences education.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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