Job Description:

The Events Manager works closely with the rest of the AGS Team, other OU & NOAA on-Campus administrators, and third-party entities to provide leadership, management, and execution of all special events for the OU College of Atmospheric and Geographic Sciences and/or National Weather Center.

Job Duties include:

• Coordinates, plans, monitors logistics, and provides support for events and conferences


• Assists with the coordination, preparation and delivery of events and conferences.


• Coordinates scheduling of activities.


• Provides logistical support including event schedules, booking venues, food and beverage requirements and managing participant registration.


• Arranges lodging and travel. 


• Generates correspondence and forms. Orders, prints and distributes materials.


• Facilitates room set-up and audio-visual needs.


• Assists with budget planning and cost estimates.


• Compiles reports and maintains event/conference related data.


• Monitors and responds to email inquiries for each event.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree, AND: 

• 12 months experience in event planning and coordination, outreach or public relations

Equivalency/Substitution:  Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 60 months experience.

Skills:

• Highly organized and ability to handle multiple projects and deadlines.


• Detail oriented for accuracy of data and information       


• Ability to accurately read and understand written materials and instructions


• Customer service skills


• Proficient in Microsoft Office (Word, Outlook, Excel, and PowerPoint)


• Ability to effectively communicate verbally and in writing

Certifications:

• Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days of hire date

Advertised Physical Requirements:

• Ability to engage in repetitive motions. 


• Ability to communicate verbally in order to express oneself and exchange detailed information with others.


• Ability to lift up to 50 lbs.


• Frequent exposure to pressure caused by deadlines and busy periods


• Requires contact with other departments and university officials


• May be required to travel

Departmental Preferences:

• Experience with using OU Reserve campus online reservation system


• Knowledge of OU Procurement system


• Knowledge of Constant Contact or other digital email and marketing platforms


• Must be able to travel and organize events outside the state twice annually

Supervision:

• No supervision is needed for this position

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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