Accounts Payable staff review invoices and process payments based on Purchase Order terms and Institute policies. By joining our team you will receive an additional $500 taxable payment in your first paycheck.
Objectives of this Role:
Process invoices timely and accurately in accordance with Cost Accounting Standards and Federal Acquisition Regulations in order to take advantage of vendor discounts.
Monitor vendor statements to ensure payments are up to date and that all credits received are accounted for.
Assist and potentially lead new processes for the AP team.
Review vendor statements for past-due invoices, credits or other activity requiring resolution.
Research and resolve invoice or statement discrepancies timely to include communication with vendors, Purchasing Department and/or Institute staff.
Upon request, research and resolve outstanding purchase order commitments. This is essential to the accuracy of project accounting.
Research and clear stale and or outstanding purchase order commitments. This is essential to the accuracy of project accounting.
Assist with process improvements and automation to facilitate timely and accurate invoice processing.
Daily and Monthly Responsibilities:
Sorting, tracking and processing invoices accurately and within payment terms.
Respond to vendor requests for payment status promptly.
Respond to Institute staff inquiries and research requests in a timely manner.
Must be detail oriented and organized.
Assist with special projects or audit requests as requested that will impact business operations and process improvements
Requirements:
Requires a high school diploma or equivalent.
Classes in Accounts Payable, Accounting or related AS degree preferred/courses preferred
6 years: Must be PC proficient using Microsoft Office and able to accurately and efficiently type and operate a 10-key.
Knowledge of general business practices and procedures with an ability to maintain organization of assignments to meet tight deadlines.
Must be able to exercise discretion and independent judgment, diligence and attention to detail in the completion of assigned tasks and projects.
A valid/clear driver's license is required.
Special Requirements:
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.
Job Locations: San Antonio, Texas
For benefits information at our San Antonio location, click here. For benefits information at all other locations, click here.
An Equal Employment Opportunity/Affirmative Action Employer Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/Veteran Committed to Diversity in the Workplace
