University of Iowa Health Care is looking to hire a 100% Administrative Services Coordinator with the Central Nursing Office and Finance Team.
Position Specific Summary:
The Administrative Services Coordinator Nursing Finance supports the day-to-day operations of the department including the Central Nursing Office and Finance team.
Complete special projects and other administrative responsibilities requiring discretion, independent judgement and a high degree of customer services.
Position requires a high level of autonomy, including critical thinking skills, planning, organizing and monitoring daily activities.
Coordinate daily unit operations related to the Central Nursing office and finance team.
Manage daily vendor contract, review reports, conduct audits and summarize information related to onboarding activities for temporary RN staff.
Support departmental and unit purchasing and vendor management.
Develop and distribute meeting agendas, take minutes at staff meetings as assigned and distribute minutes.
Reconciliation of expenditure to budget(s).
Assist HR Specialists and Associates as needed.
Participate in central nursing office budget discussion including calculation of projected costs and expenses as directed by the manager.
Monitor equipment inventory.
Order new supplies as warranted.
Validation of invoicing for temporary staff.
Contribute ideas and participate in the development of the strategic plan for the Department of Perioperative Services.
Assist managers in data collection, entry and management.
Develop and revise departmental informational materials for distribution such as educational pamphlets, patient welcome and discharge packets, welcome packets for staff and floats, and Power Point presentations.
Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.
Review, revise and develop office policies and procedures.
Perform functions ensuring a high level of customer service, including communication and organizational skills.
Develop and distribute posters for staff development opportunities and recruitment events.
Assist the nursing directors with calendar and coordination of meetings and activities for the division. Support nursing director in preparing agenda's and supporting information needed for meeting discussion.
Training of and acting as a purchasing resource to unit level personnel for the limited purchasing they are allowed.
Bachelor's degree in business administration or related field or an equivalent combination of education and experience.
Required Qualifications:
Current (6 months - 1 year) administrative, office coordination or financial experience.
Excellent written and verbal communication skills.
Excellent interpersonal skills. Role models service excellence.
Must be proficient in Microsoft Office suite (Word, Excel, Power Point).
Desired Qualifications:
Previous experience working in a health care setting and/or finance role.
Ability to analyze data and apply critical thinking skills.
Previous experience working with service excellence /customer focused environment.
Excellent organizational skills.
Application Process: In order to be considered, applicants must upload a resume (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Applicant Resource Center -
Need help submitting an application or accepting an offer? Support is available!
Our Applicant Resource Center is now open in the Fountain Lobby at the Main Hospital.
Hours: Tuesdays & Thursdays 2:00pm - 4:00pm or by appointment contact TAHealthCareSupport@healthcare.uiowa.edu to schedule a time to visit.
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. For questions, contact Rebecca Beggs at rebecca-beggs@uiowa.edu.
This position is not eligible for University sponsorship for employment authorization.
