The AP Specialist performs a variety of tasks related to the maintenance/processing/payment of accounts payable invoices for Safe Harbor Marinas' various owned and managed marina properties. This position will work with all levels of management and must have strong verbal and written communication skills. SHM is growing and as such, this individual must be open to change. This role will be challenged to take ownership over its responsibilities and to seek, propose, and drive process improvements across its areas of responsibilities. At SHM, we pride ourselves on being the BEST at what we do. We expect all our staff to behave in a professional, respectful, and inclusive manner while demonstrating maturity, commitment, and excellence in all work and communication. This role suits an energetic person who can be innovative and flexible. The AP Specialist reports to the Director of Accounts Payable.

Essential Duties and Responsibilities

Processing daily Accounts Payable (AP) statements/reports with NetSuite and DocuPeak
Receiving and verifying invoices and requisitions for goods and services
Data-entry of approximately 400 invoices for payment into DocuPeak per day
Assisting with weekly check runs and processing checks in NetSuite
Preparing and mailing vendor checks
Preparing manual checks as and when required
Processing specific financial forms (e.g., property tax forms, inventory/supplies order forms, etc.)
Processing customer refunds in marina specific database
Verifying coding and obtaining signatures for specific forms and records
Maintaining AP files and financial documents using an organized filing system as instructed electronically and/or non-electronically
Producing and preparing monthly financial statements/reports as required
Verifying transactions comply with financial policies and procedures established by Safe Harbor Marinas
Effectively communicating with marina personnel, vendors, and co-workers via email, over the telephone, and/or in person
Assisting teammates when needed to ensure critical deliverables are achieved with excellence
Performing other duties as assigned by the Director of Accounts Payable
Other duties as assigned by manager

Safety and Environmental Responsibilities

Follow SHM Safety and Environmental rules and complete required related training.
Wear proper personal protective equipment as required for the task or work area.
Report all accidents, injuries, spills and near misses immediately.

Minimum Technical Qualifications

Associate's degree in Accounting, Business, or Finance or 2-years college courses required; Bachelor's degree preferred
Two or more years of full cycle Accounts Payable
Two or more years of customer service
General understanding of accounting practices and principles
Experience with automated accounting programs and systems; NetSuite preferred but not required
Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)
10-Key by touch and ability to type 60 WPM
Ability to sit or stand for long periods of time
Ability to lift 20 pounds
Must possess proficient ability to communicate in English in oral and written format
Light travel (less than 5%) may be requested in the future

Minimum Soft Skill Qualifications

Eagerness to engage in a growing, fast paced, and industry-leading company

Consistently treats others with dignity and respect
Genuinely serves others with humility and a positive attitude
Frequently demonstrates a bias toward action
Always communicates effectively and courteously to establish strong networks internally and externally to ensure that decisions are thoughtful of all stakeholders
Follows policies and procedures while seeking out new and better ways of accomplishing duties
Shows resolve and overcomes difficulties in a positive and productive manner
Provides responsive service to our teammates and members
Continuously puts forth the extra effort to accomplish duties
Develop sound conclusions and makes decisions based on analysis of data and understanding of the business
Works to build high performing teams while taking an interest in teammates' professional development
Organize, plan and manage teammates and processes efficiently
Unfailing commitment to continuous learning and growth
Acts with integrity and is open to feedback from all teammates
Willingly coaches teammates through change and leads all situations with positivity

The Company
Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world. As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds in the industry in order to serve the vibrant boating community that encompasses the SHM network. SHM teammates are committed to thinking critically, providing outstanding service and building relationships with all that we serve. SHM offers professional education and training opportunities and the chance to work with - and learn from - highly experienced professionals in the marine industry. In addition, SHM offers eligible employees healthcare benefits, 401(k) plans, paid time off, and relocation opportunities. #marinacareers

Safe Harbor Marinas provides equal employment opportunities (EEO) to all employees and applications for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Safe Harbor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. The policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Additional disclosures available at https://shmarinas.com/hr-disclosures/.