The Institutional Program Coordinator (IPC) provides immediate support to GME Leadership in the day-to-day operations of the Department of Graduate Medical Education (GME). The IPC will assist in serving as the administrative liaison between the GME office, residency program administration, trainees, and internal/external stakeholders. IPC will assist in coordinating a wide range of programmatic responsibilities at the institutional level including HR and administrative processes, compliance activities, resident recruitment, project development, workflow review, database management, faculty and resident communication. IPC will serve as database support for the Internal Medicine Residency Program. IPC will serve as a floating coordinator when programs have a vacancy or when a program coordinator will be on extended leave. IPC acts as an educational liaison to ensure compliance with ACGME standards.
Daily Operations
Internal Medicine Program: Residents' Files & Resident Database Management
Manages the residency database for the internal medicine residency program
Disseminates and monitors the completion of evaluations (rotations, self, peer)
Monitors the logging of residents' duty hours
Manages the residents' files for compliance
Assists with the completion of residency verification forms
Residency Management Database System (All Programs):
Provides training and provides support for database system to all program administration, residents, and fellows, as needed
Ensures each program's data has been inputted correctly and in a timely manner
Manages and generates reports, such as rotation schedules, duty hour reports, evaluation compliance, and billing reports, for department and GMEC meetings
Monitors compliance and licensing requirements for all residents
Assist in the completion of reports
GME Administrative Support:
Assists programs as a floating coordinator, as needed
Assists with onboarding and orientation for all new residents and fellows
Assists with recruitment, graduation, and special events
Assists with the reporting of information to internal and external groups
Performs other related duties as assigned.
Required Skills
Microsoft Word, Excel, PowerPoint, Microsoft Outlook 360
Knowledge of web-based data systems such as Novatus, Workday, ERAs, ACGME WebADs, GME Track, New Innovations, MyEvaluations and NRMP
Knowledge of ACGME and CODA requirements
Must possess the ability to function independently and know when to escalate issues to achieve and maintain high levels of successful project completion
Must demonstrate critical thinking, problem-solving, and independent decision-making skills
Must demonstrate organizational skills and be detailed oriented
This position requires the ability to handle sensitive information with absolute confidentiality
Must possess skills and abilities in accreditation and compliance
Must possess skills and abilities in project and event development
Excellent interpersonal, oral, and written communication skills and the ability to work effectively with a diverse community.
Required Education and Experience
Bachelor's degree from an accredited college or university or relevant work experience in lieu of education
Minimum three (3) years of relevant GME experience
