The Accounting Manager functions are to assist the Area Director of Finance by performing and overseeing financial functions related to the accounting and internal control over the financial reporting, assets, and liabilities of the hotel in compliance with company policy and standard operating procedures.
Also, include the following:
- Calculating, posting, and auditing tasks required to record financial transactions used to produce accurate and timely financial statements. - Organize and maintain all local accounting and financial records. Local liaison for Accounts Receivable and Accounts Payable matters. - To provide direction and training to Front Office and other hotel staff performing financial and accounting functions.
Job Description
Principle duties and responsibilities (Essential Functions) include:
Essential Duties
Oversee daily administration of financial transactions to ensure that the Hotel's revenues and expenses are recorded as required by GAAP and the Uniform System of Accounts for the Lodging Industry (USALI).
Ensure that accounting and internal control procedures are carried out and are in compliance with Sonesta policies and procedures as well as Sonesta's SOX 404 Control Matrix.
Ensure cash and credit card settlements are controlled, recorded, reported, and deposited into bank accounts in an accurate and timely manner.
Perform and oversee hotel's local accounting and finance functions, including General Cashier, Income Audit and Control, Accounts Receivable, and Accounts Payable in compliance with company policy and standard operating procedures.
Operational/Functional:
General Cashier
Prepare reports such as the Cashier Over and Short Report, General Cashier Daily Deposit Report, Cash Management Report, and any other reports as needed.
Issue banks to hotel cashiers and maintain a documented inventory of all cashier banks. Collect and count all cashiers' envelopes daily and research any cash variances. Conduct periodic audits of cashier banks. Notify management of any identified discrepancies.
Provide daily cash and change requirements for the hotel. Maintain, disperse and safeguard cash from house fund safe and, account for all disbursements from funds, and perform daily house bank count. Prepare petty cash reimbursement on a weekly basis.
Prepare daily bank deposits, reconcile cash & check the log to POS/PMS postings and investigate, document, and follow up on all hotel cashier overages and shortages with operations managers.
Income Audit and Control
Responsible for daily compilation, recording, and auditing of all revenues in DSTAT (including BEO's, POS to PMS) according to USALI.
Review activity and details of all three control accounts - City Ledger, Guest Ledger, and Advance Deposits Ledger - to ensure detailed listings remain in balance with the general ledger account balances.
Prepare, route, and file daily Rooms Status Exception Reporting (RSER) and Night Audit packs.
Assist in the preparation of daily and monthly occupancy tax and sale tax reconciliations.
Assist in daily auditing of tips and service charges for payment to employees.
Assist in the preparation of daily and monthly credit card reconciliations.
Accounts Receivable functions performed as needed.
Accounts Payable functions performed as needed.
Month-end Processes
Assist the Area Director of Finance in the preparation of monthly balance sheet reconciliations, researching and clearing reconciling items on a timely basis.
Assist the Area Director of Finance in preparation of the journal entries necessary to complete monthly financial statements, while maintaining the appropriate segregation of duties.
Other duties may include:
May perform additional accounting functions such as maintaining contract logs and files, auditing, or approving payments to vendors or agencies.
May assist with other duties/projects as assigned.
In addition to the performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:
Monitor and review Hotel control policies.
Monitor inventory levels (physical counts) and controls.
Assist with general accounting matters.
Provide administrative support as necessary.
Overtime must be approved by DOF
Additional Job Information/Anticipated
Pay Range
Pay Range $ 34.96 / 38.46 hr Base pay offered may vary depending on various factors including but not limited to job related knowledge, skills and job specific experience/overall experience.
Benefits
Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:
Medical, Dental and Vision Insurance
Health Savings Account with Company Match
401(k) Retirement Plan with Company Match
Paid Vacation and Sick Days
Sonesta Hotel Discounts
Educational Assistance
Paid Parental Leave
Company Paid Life Insurance
Company Paid Short Term and Long Term Disability Insurance
Various Employee Perks and Discounts
Hospital Indemnity
Critical Illness Insurance
Accident Insurance
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
