Position Title: Grants Manager - Temp position with State of NM
Requisition ID Requisition ID: 1889
Location: NM - Bernalillo - Albuquerque, Albuquerque, US
Job Class: Management
Post Date: Yesterday
Description: ATA Services, Inc., is immediately seeking to hire a Grants Manager to work on a temporary assignment with The State of New Mexico – Aging and Long-Term Services Department.
Start Date: ASAP
Location: Remote work
Schedule: FT Monday – Friday; 8:00am – 5:00pm
Pay Rate: $30.00 per hour
The Grants Manager will maintain the day-to-day operations of the Grants Management Bureau, complete tasks, train any newly hired grant manager, and meet all required State and Federal reporting deadlines through December 2024. All duties will be performed remotely with computer equipment and phones provided by the Aging and Long-Term Services Department. The scope of work includes:
Administrative
Monitoring emails from federal and state awarding agency partners
Monitoring emails from internal Department team members
Filing and organizing correspondence, reports, and requests in appropriate shared electronic folders
Grant Management and Oversight
Meet with Federal and State partners as necessary. All meetings to be conducted via Microsoft Teams
Submission of any outstanding Federal carryover
Submission of any outstanding no-cost extensions
Reconciliation/Financial
Reconciliation of all Agency grant expenditures through the period ending November 30, 2024
Reconciliation of all Agency grant revenue through the period ending November 30, 2024
Preparation and submission of Federal direct grant draw packets, to include agency approvals, through the period ending November 30, 2024
Preparation and submission of journal entry adjustment requests, to include agency approvals, for all Federal direct grants through the period ending November 30, 2024
Request reimbursement of Federal direct grant funds through the Payment Management System through the period ending November 30, 2024
Preparation and submission of all required Federal carryover, no-cost extension, continuation, and grant applications due by November 30, 2024
Preparation and submission of all quarterly and semi-annual passthrough and Federal Financial reports due by October 30, 2024
Preparation and submission of all quarterly reports due by November 15, 2024
Preparation and submission of Administration for Community Living annual certifications
Preparation and submission of Federal Funding Accountability and Transparency Act reporting
Preparation and submission of Department of Finance and Administration grant reporting
Single Audit
Preparation of the annual Schedule of Federal Awards (SEFA)
Preparation of the annual Schedule of Federal Receivables
Serve as agency POC for the annual Single Audit
Provide documentation and create reports as requested audit team
Training
Train new Department Grants Bureau hires on:
Monitoring emails from federal and state awarding agency partners
Monitoring emails from internal Department team members
Filing and organizing correspondence, reports, and requests in appropriate shared electronic folders
Meeting with Federal and State partners as necessary. All meetings to be conducted via Microsoft Teams
Submission of any outstanding Federal carryover
Submission of any outstanding no-cost extensions
Reconciliation of all agency grant expenditures
Reconciliation of all agency grant revenue
Preparation and submission of Federal direct grant draw packets, to include agency approvals
Preparation and submission of journal entry adjustment requests, to include agency approvals, for all Federal direct grants through the
Request reimbursement of Federal direct grant funds through the Payment Management System
Preparation and submission of all required Federal carryover
Preparation and submission of no-cost extensions
Preparation and submission of non-competing continuation requests
Preparation and submission of Department grant applications
Preparation and submission of all quarterly Federal Financial reports
Preparation and submission of all semi-annual Federal Financial reports
Preparation and submission of Department passthrough award reports/billings
Preparation and submission of Administration for Community Living annual certifications
Preparation and submission of Federal Funding Accountability and Transparency Act reporting
Preparation and submission of Department of Finance and Administration grant reporting
Payment Management System, Grants.gov, GrantSolutions, eGrants, Fairbanks, and Rever grant management systems
KNOWLEDGE, SKILLS, AND CAPABILITIES
Bachelor’s degree, or equivalent; advanced degree desired.
Minimum of 5 years experience in grants management, including grantmaking, expenditure responsibility, and other legal/IRS compliance issues.
Experience working with grants management databases.
Knowledge and application of best practices in grantmaking.
Knowledge of current regulations pertaining to IRS, international grantmaking, and advocacy grantmaking.
Proven abilities in analysis, database management, and data reporting.
Advanced computer skills (in particular, developing Word forms/templates, Adobe Acrobat forms, and manipulating data in Excel); willingness to learn additional applications (and accessible technology) as necessary.
High level of attention to detail and strong organizational skills, and, at the same time, ability to think broadly and analyze trends.
Excellent research, writing, and editing skills, with attention to detail required.
Ability to handle confidential information.
Excellent written and oral communication skills, with the ability to communicate complex technical, budgetary, and grants administration details to staff.
Ability to design and implement effective workflow processes and procedures.
Ability to multi-task, prioritize, and follow through to effectively manage work and meet multiple deadlines.
ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
