MGB-NWH Substance Use Services is a leading substance use clinic dedicated to providing comprehensive care and support for individuals struggling with addiction. Our multidisciplinary team of professionals is committed to delivering personalized treatment plans and compassionate care to help clients achieve sustained recovery and improved quality of life.


Position Overview: We are seeking a skilled and compassionate Medical Assistant to join our team at the substance use clinic. The Medical Assistant will play a crucial role in supporting our medical staff and ensuring the smooth operation of clinical activities. This position offers an exciting opportunity to contribute to the care and recovery of individuals facing substance use challenges while working in a dynamic and supportive environment. The Medical Assistant/Practice Coordinator role is 40% clinical and 60% non-clinical. Direct patient care includes activities such as taking vital signs and documenting pertinent information into the patient's medical record. Non-clinical activities include scheduling patient appointments, managing the referral work queue list, and maintaining patient related databases.


Patient Care:


• Assist medical staff in conducting patient assessments, including vital signs measurement, medical history documentation, and medication reconciliation.


• Prepare examination rooms and ensure they are stocked with necessary supplies and equipment.


• Provide patient literature on substance use disorders, treatment options, and medication management as directed by medical staff.


• Obtain prior authorizations.


• Maintain patient confidentiality and always adhere to HIPAA and 42 CFR regulations.


Administrative Support:


• Schedule patient appointments and coordinate with other healthcare providers as necessary.


• Assist with medical record documentation, including entering patient data into electronic health records (EHR) systems.


• Manage incoming calls and inquiries from patients, healthcare professionals, and external parties.


• Process medication refill requests and coordinate with pharmacies as needed.


• Complete administrative tasks such as filing, faxing, and scanning documents.


• Responsible for collecting copayments.


Clinic Operations:


• Collaborate with medical staff and other team members to ensure efficient clinic operations.


• Assist in maintaining cleanliness and organization of clinical areas, including disposal of biohazardous materials.


• Participate in quality improvement initiatives and contribute to the development of clinical protocols and procedures.


• Adhere to infection control protocols and ensure compliance with clinic policies and procedures.


Referral Management:


• Monitor and manage a referral work queue to ensure timely processing of referrals from healthcare providers, specialists, and other sources.


• Review referral requests for completeness, accuracy, and appropriateness based on established criteria and guidelines.


• Communicate with patients to provide information about their referrals, answer questions, and assist with appointment scheduling and coordination.


• Track and document referral outcomes, follow-up activities, and any barriers to care resolution.


Outreach and Engagement:


• Conduct proactive outreach to patients to promote preventive care services, screenings, and follow-up appointments.


• Collaborate with healthcare providers and care teams to identify patients in need of outreach and develop outreach plans tailored to their specific needs and preferences.


• Educate patients about available healthcare resources, community support services, and self-management strategies to empower them to take an active role in their healthcare.


• Document outreach activities, patient interactions, and outcomes in electronic health record (EHR) systems or designated databases.


Collaboration and Communication:


• Collaborate with interdisciplinary care team members, including physicians, social workers, and other healthcare professionals, to ensure coordinated and comprehensive care delivery.


• Communicate effectively with patients, caregivers, and healthcare providers to facilitate care transitions, address care coordination needs, and resolve issues or concerns.


• Serve as a resource for patients and families, providing guidance, support, and advocacy to navigate the healthcare system and access needed services.


• Participate in care conferences, team meetings, and case reviews to discuss patient cases, develop care plans, and coordinate care transitions.


Medication Schedule Management:


• Maintain accurate and up-to-date medication schedules for patients, including dosage instructions, administration times, and refill dates.


• Collaborate with healthcare providers to reconcile medication lists, verify prescription orders, and update medication schedules as needed.


• Monitor medication adherence and identify any discrepancies, missed doses, or medication-related issues that require intervention.


• Communicate with patients to provide medication instructions, address concerns, and reinforce adherence to prescribed treatment regimens.


Medication Ordering and Inventory Management:


• Adhere to regulatory requirements, pharmacy laws, and institutional policies governing medication management, storage, and handling.


• Coordinate the ordering and procurement of medications from pharmacy suppliers, wholesalers, and manufacturers.


• Verify medication orders against prescription specifications, dosage requirements, and formulary guidelines to ensure accuracy and appropriateness.


• Monitor medication inventory levels, expiration dates, and storage conditions to prevent stockouts, wastage, or medication errors.


• Collaborate with pharmacy staff to track medication deliveries, reconcile invoices, and resolve any discrepancies or issues with medication orders.


Documentation and Reporting:


• Document medication-related activities, interventions, and patient outcomes in electronic health record (EHR) systems or designated databases.


• Generate reports on medication usage, adherence rates, inventory levels, and cost-saving opportunities for review by management and stakeholders. Communicate with healthcare providers, nurses, and other team members to report medication-related incidents, adverse reactions, or clinical concerns promptly.



Qualifications

MGB-NWH Substance Use Services is a leading substance use clinic dedicated to providing comprehensive care and support for individuals struggling with addiction. Our multidisciplinary team of professionals is committed to delivering personalized treatment plans and compassionate care to help clients achieve sustained recovery and improved quality of life.


Position Overview: We are seeking a skilled and compassionate Medical Assistant to join our team at the substance use clinic. The Medical Assistant will play a crucial role in supporting our medical staff and ensuring the smooth operation of clinical activities. This position offers an exciting opportunity to contribute to the care and recovery of individuals facing substance use challenges while working in a dynamic and supportive environment. The Medical Assistant/Practice Coordinator role is 40% clinical and 60% non-clinical. Direct patient care includes activities such as taking vital signs and documenting pertinent information into the patient's medical record. Non-clinical activities include scheduling patient appointments, managing the referral work queue list, and maintaining patient related databases.


Patient Care:


• Assist medical staff in conducting patient assessments, including vital signs measurement, medical history documentation, and medication reconciliation.


• Prepare examination rooms and ensure they are stocked with necessary supplies and equipment.


• Provide patient literature on substance use disorders, treatment options, and medication management as directed by medical staff.


• Obtain prior authorizations.


• Maintain patient confidentiality and always adhere to HIPAA and 42 CFR regulations.


Administrative Support:


• Schedule patient appointments and coordinate with other healthcare providers as necessary.


• Assist with medical record documentation, including entering patient data into electronic health records (EHR) systems.


• Manage incoming calls and inquiries from patients, healthcare professionals, and external parties.


• Process medication refill requests and coordinate with pharmacies as needed.


• Complete administrative tasks such as filing, faxing, and scanning documents.


• Responsible for collecting copayments.


Clinic Operations:


• Collaborate with medical staff and other team members to ensure efficient clinic operations.


• Assist in maintaining cleanliness and organization of clinical areas, including disposal of biohazardous materials.


• Participate in quality improvement initiatives and contribute to the development of clinical protocols and procedures.


• Adhere to infection control protocols and ensure compliance with clinic policies and procedures.


Referral Management:


• Monitor and manage a referral work queue to ensure timely processing of referrals from healthcare providers, specialists, and other sources.


• Review referral requests for completeness, accuracy, and appropriateness based on established criteria and guidelines.


• Communicate with patients to provide information about their referrals, answer questions, and assist with appointment scheduling and coordination.


• Track and document referral outcomes, follow-up activities, and any barriers to care resolution.


Outreach and Engagement:


• Conduct proactive outreach to patients to promote preventive care services, screenings, and follow-up appointments.


• Collaborate with healthcare providers and care teams to identify patients in need of outreach and develop outreach plans tailored to their specific needs and preferences.


• Educate patients about available healthcare resources, community support services, and self-management strategies to empower them to take an active role in their healthcare.


• Document outreach activities, patient interactions, and outcomes in electronic health record (EHR) systems or designated databases.


Collaboration and Communication:


• Collaborate with interdisciplinary care team members, including physicians, social workers, and other healthcare professionals, to ensure coordinated and comprehensive care delivery.


• Communicate effectively with patients, caregivers, and healthcare providers to facilitate care transitions, address care coordination needs, and resolve issues or concerns.


• Serve as a resource for patients and families, providing guidance, support, and advocacy to navigate the healthcare system and access needed services.


• Participate in care conferences, team meetings, and case reviews to discuss patient cases, develop care plans, and coordinate care transitions.


Medication Schedule Management:


• Maintain accurate and up-to-date medication schedules for patients, including dosage instructions, administration times, and refill dates.


• Collaborate with healthcare providers to reconcile medication lists, verify prescription orders, and update medication schedules as needed.


• Monitor medication adherence and identify any discrepancies, missed doses, or medication-related issues that require intervention.


• Communicate with patients to provide medication instructions, address concerns, and reinforce adherence to prescribed treatment regimens.


Medication Ordering and Inventory Management:


• Adhere to regulatory requirements, pharmacy laws, and institutional policies governing medication management, storage, and handling.


• Coordinate the ordering and procurement of medications from pharmacy suppliers, wholesalers, and manufacturers.


• Verify medication orders against prescription specifications, dosage requirements, and formulary guidelines to ensure accuracy and appropriateness.


• Monitor medication inventory levels, expiration dates, and storage conditions to prevent stockouts, wastage, or medication errors.


• Collaborate with pharmacy staff to track medication deliveries, reconcile invoices, and resolve any discrepancies or issues with medication orders.


Documentation and Reporting:


• Document medication-related activities, interventions, and patient outcomes in electronic health record (EHR) systems or designated databases.


• Generate reports on medication usage, adherence rates, inventory levels, and cost-saving opportunities for review by management and stakeholders. Communicate with healthcare providers, nurses, and other team members to report medication-related incidents, adverse reactions, or clinical concerns promptly.