Job Description:

Job Title: Facilities HR Representative
Location: Hybrid
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57924
Department

Office of Human Resources - Facilities

Responsibilities

Responsible for processing personnel transactions and providing general administrative support to the Facilities Human Resources (FHR) Office, performing specialized HR functions in support of Employee Data Management (EDM), Employee Laor Relations (ELR), Attendance & Leave, Recruiting, and Compensation services. This position routinely handles information with a high degree of sensitivity and confidentiality and must exercise discretion and use sound judgment.

Essential Functions:

• Processes personnel actions for Facilities employees in OMNI. Supports Assistant Director, FHR, and FHR Recruiters with transactional processes by initiating appropriate personnel actions for Facilities employees, including, but not limited to, employee separations, changes in position descriptions, changes in assignments, etc. Reviews documents for completeness and accuracy as related to Federal, State, and University policies and procedures.


• Provides administrative support for the Facilities HR office by answering customers' general HR-related inquiries and managing the FHR intake process. Schedules appointments and assists walk-ins with applications, completion of smart onboarding, and any OMNI HR navigation. The incumbent is responsible for creating and maintaining employee personnel files, upkeep of the FHR records room, and ordering office supplies. Assists Facilities Department Representatives with time and labor inquiries and payroll issues. Periodically, generates and reviews Omni HR reports to identify overdue or erroneous transactions.


• Assists the FHR ELR Analyst and Assistant Director with functions related to the ELR process. Creates and maintains ELR files, receives and catalogs submitted documentation, and prepares time and attendance audits. Assists with scheduling and may assist with ELR-related actions.


• Provides assistance in support of Facilities Recruiting. Assists the FHR Recruiters with tracking and onboarding of candidates. Monitors pre-employment tasks, background checks, and schedules onboarding appointments. Drafts offer letters, employee contracts, and any other relevant forms as part of the onboarding process. Notarizes onboarding documents and completes I-9 requirements. Manages new and current employee HR data in Smart Onboarding (SMO) and the Facilities asset management system, AIM.


• Ensures that newly hired employees provide a valid driver's licenses during onboarding and any other licensure that is required by their position. Assists the ELR Analyst with the Commercial Driver's License (CDL) Drug and Alcohol Program. Maintains and updates various FHR digital trackers. Assists with special projects, presentations, training, and the Facilities new employee orientation. Maintains the cleanliness and presentation of the FHR reception area. Assists with other HR-related tasks as needed.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Ability to gather, interpret, report, and use data and other information concerning assigned activities.


• Ability to communicate effectively verbally and in writing.


• Ability to perform work accurately in a detail oriented environment.


• Ability to prioritize, organize and perform multiple work assignments simultaneously.


• Ability to establish and maintain effective working relationships.


• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.


• Knowledge of principles, practices, and standards of human resource administration in assigned area.


• Knowledge of processes, procedures, and methods used in facilities operations.


• Knowledge of applicable computer applications and basic computer functions.


• Knowledge of and ability to interpret and apply related University policies and procedures.


• Administrative experience in a higher education environment.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!



Learn more about our university and campuses.

Anticipated Salary Range

The anticipated starting salary for this position is $37,000, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.


Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.


Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is based in Tallahassee and is eligible for a hybrid work schedule.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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