Join the Center for Public Management (OU CPM) at the University of Oklahoma and be part of a team dedicated to making a daily impact in the lives of Oklahomans. Located within the College of Continuing Education, OU CPM specializes in providing training, research, and consulting to enhance the efficiency and effectiveness of public sector agencies, staff, and community partners. Our focus is not only on professional and programmatic development but also on fostering a culture of growth and opportunity since 1994.

If making a meaningful difference in public service excites you, OU CPM is where your passion meets purpose.

The Administrative Assistant job duties include but are not limited to:

• Performs support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature, to include but not limited to maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information, conducting research and computation, managing office procedures. Serves as a resource to other support personnel.


• Maintains office files that may be of a confidential nature such as patient or personnel information.


• Monitors and orders supplies for the office and completes requisitions. May sign associate forms as authorized by the supervisor.


• Schedules various appointments for office personnel and ensures administrative details are completed.  Makes travel arrangements.


• Receives incoming calls for office personnel and refers calls to appropriate personnel. Records messages or responds to caller with routine information. Serves as a contact person for employees or the outside public.


• Distributes various forms of information to office personnel such as mail or newsletters.


• Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought.


• Coordinating training sessions and location reservations for new hires, preparing training materials, and assisting in the onboarding process for new agents.


• Assist in coordinating technical support activities, such as troubleshooting equipment issues, coordinating repairs, and liaising with IT support teams for equipment deploy.

Required Education: High School Diploma or GED, AND: 

• 36 months administrative support experience.

Skills:

• Advanced knowledge of office procedures.


• Ability to use a computer and calculator.


• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)


• Excellent interpersonal skills.


• Ability to work independently and as a team player.


• Ability to complete tasks in an efficient and timely manner.


• Must be detail oriented.


• Ability to multitask, be organized, and self-motivated


• Ability to work in stressful situations and meet deadlines in a timely manner.


• Ability to communicate verbally and in writing. 

Certifications:

• None

Advertised Physical Requirements:

• Sit for prolonged periods.


• Communicate effectively and listens.


• Engages in repetitive motion. Stand, reach, stoop, and bend. 


• Standard Office Environment

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.