Provides a broad range of post-award activities and award management procedures that support OU's grant accounts by providing guidance and oversight on issues related to the fiscal, administrative, and regulatory management of grants programs.
Duties:
Reviews account setup and cost transfers of lower-level staff and provides training and guidance.
Provides second-level review of all sponsored program accounts, corrects journals, verifies accuracy of data submitted to sponsors, and directly reconciles a large and complex portfolio of sponsored projects.
Leads sponsor audit activities to ensure overall compliance of University sponsored project programs; performs direct compliance reviews.
Reviews invoices and financial reports for sponsored grants and contracts.
Ensures that grant details are current and ensures system captures all information needed for internal and external reporting requirements.
Assists with maintaining award-related schedules, preparing applications and reports.
Provides information to department staff, principal investigators, vendors, and management.
Gathers supporting documentation for audits.
Meets with auditors/sponsors to discuss grant financials and compliance.
Assists PIs, faculty members, and staff across campus with following appropriate processes and understanding allowability of expenditures; ensures quality of information disseminated and handles escalated questions and issues.
Performs various forms of research, information gathering, problem solving, and interpretation of policies and procedures related to grant/contract compliance.
Identities early close-out circumstances, ensure all expenditures have been posted to the correct accounts, and maintain all official documents.
Serves as the point of contract on audits.
Coaches, trains, and mentors junior department staff and ensures deadlines are met.
Oversees training across the University on sponsored program topics.
Performs various duties as needed to successfully fulfill the function of the position.
Required Education and Experience: Bachelor's degree in accounting, finance, business administration, or business-related field.
60 months of experience of contract administration or related experience. Experience working with large consortium/collaborative grants, contracting, and subcontracting awards
Skills:
Excellent verbal and written communication skills
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite or related software
Ability to organize workload priorities and manage multiple projects simultaneously
Required working conditions:
Sitting for prolonged periods
Manual dexterity
Use of computer and answering telephone
Standard office environment
Departmental Preferences:
Peoplesoft, ECRT experience
ERP Financial Software
CPA OR CRA certification preferred
12 hours of accounting and 6 business law
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Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
